Manual Beep app version 2

Open de app

 

On this page you will find an overview of the functions of the BEEP app version 2 and how you can use these features. In red it is indicated which functions have been added or improved in version 2 compared to version 1.

Login

Open the app on your computer or mobile phone by pressing the 'Open the app' button above or by entering the following address in the internet browser: http://app.beep.nl. Beep is a web app. This means that you can open the app on your mobile phone, tablet and computer and that you do not have to download anything. Also, the app is automatically uptodate. At the bottom of this page you can find you can place the Beep app on your phone or tablet. You only need one account and with that account you can access Beep on multiple devices. The data is the same on all devices. The app offers you the possibility to register by clicking on 'No account yet? Register as a new user '. After you have filled in your email address and password of at least eight characters, you can start using the app. If you have forgotten your password, click on 'Forgot your password?' after which you will receive an email with a link to enter a new password. Once you have logged in, you do not need to log in the next time. There are no costs charged for using the app, thanks to the kind sponsors (see homepage). 

V2 login uk

Set language

Beep is available in multiple languages. You can set the language by clicking the icon with a flag  Select Language% 20 right above and then choosing your language preference. All functions in Beep are then available in that language. Do you miss a language and want to help you add it to Beep? Then please contact us!

Place Beep app on your phone

Beep is a website and at the same time an app, this is called a 'webapp'. It means that you can use Beep on any device with internet access such as laptops, tablets and mobile phones. It is possible to place Beep as an app on your phone. This can be done by following the steps indicated on ' How to Add Websites to the Home Screen on Any Smartphone or Tablet '. The Beep webapp is not (yet) available in the Android Play Store and Apple App Store. Should Beep not open on the screen that you want or in the language you want. Then remove the app again and re-create it while you have the desired settings and page open. Once on your phone, the app icon looks like this:

Beep app icon

 

Refresh your app to version 2

If you placed an icon for Beep on the home screen of your phone or tablet, you may need to refresh it to be able to access Beep version 2. Beep is a webapp and the browser has remembered some data. This needs to be deleted, so that version 2 will be loaded. To do so, you can follow these instructions: 

After this step, you can simply access Beep version 2 by using the app icon on your home screen. If you want to check if you are now using version 2, you can press the menu Screenshots menu icoon button. If you see the option 'New in v2!' you are using the new version. 

Create a new apiary

The main menu can be opened by clicking on the  Screenshots menu icon button. The main menu consists of the following elements which are further elaborated below:

V2 menu uk

Step 1 in using the app is to create one or more apiaries; the place where your beehive(s) stand. Click on 'Apiaries'. You can now enter the basic data of your apiary such as the name, location and the number of beehives. If you fill in the full address, the other address and location data is automatically filled in at the right place, such as the GPS location coordinates and street name. The field that has to be filled in at minimum to create the apairy is the name of the apiary. Minimum required fields are marked with a *.

V2 newapiary uk

Under the chapter 'General' you will find 'Hive settings'. Here you can enter how the hives are built up. On this screen you can choose a configuration. After you have saved this, you can refine or improve this per beehive. 

V2 hives uk

Overview of apiaries and hives

There are two overviews of your hives available via the menu  Screenshots menu icon Both overviews contain the beehive configuration and color, hive name, the queen mark color if she is marked and a smiley icon of the overall impression as stored in the most recent inspection. In addition, the reminder text and date of the most recent inspection is shown if filled in. There are also icons available for opening the inspection overview Inspection overview icon and opening a new inspection checklist Customize case details icon . By clicking on the picture of the beehive, you go to the screen where you can edit the details for that beehive.

Apiaries

Click on 'Apiaries' in the left menu Screenshots menu icon to see the beehives sorted by bee's stand. Click on the name of the apiary to fold it in or out. The order of beehives is determined by the date of creation. The hives are automatically sorted in alphabetical order. Overview of hives on the mobile phone:

V2 hive overview uk

The same overview of hives on desktop or laptop looks like this:

V2 hives overview desktop uk

Hives

For an overview of all beehives of all apiaries, click on 'Hives' in the menu. The hives are automatically sorted in alphabetical order. However, it is also possible to filter and sort through these buttons: V2 sort icons ukThe options are: by name, status total impression (smiley), exclamation mark (extra attention required is checked), calendar (reminder entered for that hive), location (sorting per apiary). If you press the button once again, the sort order is reversed.

Creating or modifying a beehive

New beehive

In the overview of hives, you can create a new hive by clicking on 'Create new hive'. 

V2 newhive uk

Adjust beehive details

In the overview of apiaries and hives, you can click on the image of the hive to adjust the hive data. The basic data can be adjusted for each hive and additional data can be entered. If you want to move beehives from one apiary to another, you can do that in this screen. And you can record the information on the queen, see below. 

Enter queen details

The data of the queen of the colony is entered per hive by clicking in the overview of apiaries or hives on the image of the hive. The fieds to enter queen data can be found under the general section. If the queen is marked, you can select the color. The selected color is also shown in the overview of the hives. If it is not marked, then the queen icon is not shown on the overview.

V2 queen uk

Add an inspection

By clicking on the pen icon Screenshots details icoon in the overview of apiaries or beehives, you can immediately enter a new inspection. This can also be done from the inspection overview by clicking on the Plus icon at the top right. 
The inspection report is divided into a number of chapters: Bee colony, Food, Disorder and Production.

 V2 inspection uk

By clicking on the name of the chapter or  Expand you can open the chapter. You will then see all the inspection items that you can fill in. There are more available. See below how you can customize your inspection checklist and layout (the order) to fit your needs. Below you can see an example of data that you can enter. There are topics that expand further if you have filled in something. 

 V2 inspection2 uk

At the bottom of the inspection cheklist you find a chapter called 'Overall'. Here you can fill in information about the general state of the colony as well as reminders. This information is shown on the hives overview: a smiley for the overall impression, an exclamation mark when extra attention is needed, the date of the reminder and the text of the reminder.

V2 inspection overall uk

You do not have to fill in all the fields. You can only fill in what you have seen and done. After filling in, click on 'Save inspection'. There is no so-called autosave function. Only entered data will be shown in the inspection overview. And you can adjust the list of fields and options for inspections yourself to fit your needs:

Customize your inspection checklist

You can decide for yourself what you want and do not want to fill in the inspections. Beep offers a standard list but you can expand or shorten it further. You can choose from a list of topics for which you can enter data and notes.

How does it work?

Open a new inspection for one of the hives and then click on 'Edit checklist'. An extensive list of topics is available that are structured as a tree structure. We call it the bee data 'taxonomy'. A total of 200 items are available excluding the options in option lists. A no standard exists for bee data, it has been compiled from a large range of sources such as paper record keeping, bee glossaries and the COLOSS Beebook. There are topics about the bee colony, disorder, food, production and weather. Each subject contains multiple topics in a logical structure. See the collapsed tree structure below with four out of five items selected.

V2 checklist maincat uk

You can expand and collapse by clicking on the arrow to the left of the topicArrow . The topics that are already on your inspection overview are already ticked (i.e. selected). Note: if you tick a main topic, all underlying branches are also selected. Do not you want that? You can undo by not saving the changes.  

Build your own inspection sheet

If you untick a topic, this topic will be removed from your digital beekeeping inspection sheet in Beep. If you have already entered data, they will be retained. And all the data that you have stored in inspections can be found in the inspection overview per hive. You can therefore tick or untick items to add or remove them from your personal inspection sheet. If you tick a subject, the topics it is linked to higher up in the tree structure are always selected. This ensures that your inspection sheet is logical and easy to use. See an example below. 

Checklist edit 3steps

Adjust order

You can also adjust the order of topics. You do this by clicking on a topic and dragging it to the desired location. Because of the logic in the tree structure you can not drag it everywhere. This is indicated by an icon where this is and is not possible. This is indicated with these icons: Drag okand  Do not drag. When you have found the right spot, release the mouse button (on computer) or finger/pen (on touch screen). 

Search

The tree structure is quite extensive. It offers many possibilities to turn the hive card to your hand. To find something easily, you can use the search function. If you enter a term in the search field, all items that contain the search term will be colored red and be expanded. Then you can tick the subject you want to use, click on 'Save checklist'.

And further..

It may be useful to do the hive card configuration on a larger screen such as a desktop or laptop computer. The hive card selection applies to all hives for your account. 

Inspection overview

By clicking on the magnifying glass icon Screenshots inspection icon , you can see the data of the past inspections side by side, with the most recent being shown first. The most recent inspection data are on the left. You can scroll to the right to see older inspections. On some mobile phones you can best scroll on the horizontal bar with dates. The arrows at the top right can be used to open the overviews of the previous and next hive. And with the + button you can enter a new inspection.

V2 inspection overview uk

Using reminders

At the bottom of your inspection you can enter a reminder text and date. You can use this for, for example, the date that your socket caps will break, or will give the people more space or carry out the next inspection. The text of this memory will be visible on the overview of beehives. In addition, it is possible to add the memory of your digital agenda. You do this by entering both the reminder text and the date. After saving the inspection you have an option on the overview of inspection data called 'Set in your calendar' (see image above). If you click on it, you get these digital calendar options: iCalendar, Google calendar, Outlook, Yahoo! Calendar and Microsoft Calendar. Choose the calendar you use and follow the steps to put the reminder in your calendar. If you use this button on a desktop or laptop computer, it may be that a file is being downloaded, then you can open it to put the appointment in your calendar. The memory is put in your diary as a new appointment, after which you can adjust the exact time yourself. 

Change or remove apiaries, beehives and inspections

You can change data by clicking on the icon of the pen Pennetjeat bee stands and in the inspection overview. On the overview with beehives you can click on the image of a beehive. Do not forget to save the changed data. You can remove entire positions with or without hives, separate hives and inspections by clicking on the icon of the trash can (icon). You will then be asked for confirmation. Note that deleted and / or changed data has actually been deleted. 

Move or archive beehives

Moving

If you move a hive to another bee stand, you can also adjust it in Beep. The bee position where the hive (s) are moved to has to be created first. Then you can change the data of the hive by clicking on the image of the hive. Then click on the selection list under 'Location' to link the hive to another apiary. Click on 'Save and return' and the hive is now moved to the new bees. 

Archiving

You can also use the above method to archive hives and associated inspections. Create a new apiary with for example the name 'Archive'. A new hive must contain at least one beehive to create it, but you can remove it again. Now use the move steps as described above to archive inactive hives and historical hive cards so that you can consult this information in the future if necessary.

Export data

Data that you have entered in the Beep web app can be exported. Click on the menu icon at the top left  Screenshots menu icon  and then click on 'Data export' to receive a Microsoft Excel file on the email you use to log in. This file contains all data that you have entered in Beep and is organized per tab: user, apiaries, hives and Inspections. 

Manage account

The user icon User gives you access to a number of options to manage your account. You can change your username and reset your password. It is also possible to delete your complete account. This means all apiaries, beehives and inspection data will be permanently removed. 

Sensors

Below you can see a screen print of a chart showing the weight of the hive in June 2018. In the morning, bees flew out (weight loss) and shortly thereafter the weight increased again (nectar, water, pollen and bees returning), then a second dip at the end of the day the weight is about the original weight. If the weather is good, but this pattern is different, then something may be wrong. In addition to weight, there are many sensors that can give a distant picture of the health and development of the people: noise, humidity, temperature, movement, etc. See more information in this presentation . Beep Foundation is developing an open source, affordable measuring system. Keep an eye on the Beep Facebook messages and Beep email updates. If you are already use a digital hive tracking system that has an API (application programming interface) then this data can be read into the app. In that case, contact us.

V2 weight chart

 

Your comments

The Beep app is being developed further to make it as useful as possible for a broad beekeeper user group. Whoever realizes BEEP and why you can read here . We are happy to hear your reactions and findings. You can email them to feedback@beep.nl

Report an error

Use the feedback button in the menu to report errors in the app via email. Or click here now to send an email. Please add a screenshot of the problem. And also indicate what you thought would happen and what actually happened and the steps you went through. This helps the Beep team to find out exactly what is going on. If you try on another device (laptop, desktop, mobile), or on the same device with another internet browser, do you still experience the problem?